Why do I need a shipping note?

If you are entering the world of exports and imports, you have certainly heard this term. We tell you here the most important thing about this document.

Also called transfer CFDI, the remittance letter is a tax receipt that supports exporters before the authority, accrediting the ownership of all goods transported, which is why it becomes very accurate.

The Transfer Digital Tax Receipt (CFDI) is a fundamental legal document for the transport and supply of goods, legitimately based on article 581 of the commercial code, which states that the person transporting the goods will have to provide the sender with a remittance note. .

Likewise, for the Secretary of Communications and Transport (SCT), it is the obligation of the license holders of the federal road cargo transport service, to issue for each shipment, a duly completed delivery note that complies with the transport legislation. road.

For the SAT (acronym for Tax Administration Service), on the other hand, "owners of national goods (...) will only be able to prove the transport of such goods by means of the Digital Tax Proof over the Internet (CFDI) or a printed receipt. issued by themselves".

Therefore, it is very important for both companies and logistics operators to carry out this procedure, and for transporters to know the general indications on the use of forms and instructions.

In consolidated operations, every type of transfer must be associated with the CFDI transfer type. In other words, according to tax provisions, it is mandatory for goods carriers to have it, including for transfers between own stores or consignments.

It is also used as a transport contract, when the company hires a third party for this service, which in turn issues the transfer CFDI.

In addition, this document serves to prove the legal permanence and/or possession of the goods or merchandise during the transfer in the national territory, and to identify their origin and destination, as well as to inform about the merchandise, origins, midpoints, destinations, owners, lessees and operators involved in the transfer of the goods.

 

What is needed to accomplish it?

The delivery note must have these requirements:

1. First name, last name and sender address
2. Carrier's name, surname and address
3. Name, surname and address of the person to whom the effects are addressed 4. The designation of the effects, their generic quality, their weight and the marks or signs on the outside of the volumes in which they are contained.
4. shipping price
5. Issue date
6. Place of delivery to the carrier
7. Place and time of delivery to the consignee
8. Compensation to be paid by the carrier in case of delay, if there is an agreement in this regard.

In addition, the SAT indicates that this document must contain the identification data of the passenger and the means of transport used by the person leaving or arriving in the country, as the case may be, in addition to:

1. The quantity, unit of measure and class of the goods or merchandise or description of the service or use they cover.
2. the unit value
3. The total value

In the case of imports, it is necessary to consider:

• The customs document number and date, in the case of first-hand sales.
• If the import is in favor of a third party: number and date of the customs document, concepts and amounts paid by the taxpayer to the foreign supplier, and the amounts of taxes paid for the import.

How the remittance note is applied

According to regulations, the consignment note is in favor of the bearer or carrier at the time of transfer, as it becomes legitimate when this document is transported.

Once the contract has been fulfilled, the consignment note must be returned, and with the exchange of this title the obligations and actions are cancelled, except when, in the same act, some type of claim is made in writing that the parties wish to reserve for yes.

If you are a carrier, remember that if the electronic invoice you issue to your customers for transportation services does not contain the Shipment Note add-on, it cannot be used to cover deductions.

Finally, it is important to highlight that this document strengthens formal trade and helps to combat informality and smuggling, so ensuring its correct processing and use is part of a healthier trade for all.